Davis Legacy Soccer Club

Coaches and Managers

Manager Handbook

Davis Legacy Manager Handbook

Team managers play a critical role in the success of their team. This handbook provides important information, expectations, and guidance to help managers get started and stay organized.

Team Manager Resource

Start with the handbook

As a team manager, you play a critical role in the success of your team. The manager role is best learned by doing, but the handbook is designed to give you specific information to get started.

The handbook also provides contact information for experienced managers in the club who are willing to serve as mentors. Please use these contacts, as they are one of the best resources available to new and returning team managers.

Manager impact

Great teams do not necessarily have great coaches, but they always have great managers.

What This Helps With

Use the handbook throughout the season

  • Getting started: Review the handbook before the season begins so you understand the manager role and expectations.
  • Team organization: Use the handbook as a reference for team communication, coordination, and season administration.
  • Club contacts: Refer to the handbook for contact information and support resources from experienced club managers.
  • Season reference: Keep the handbook available throughout the year as questions come up.

Travel Reimbursement

Coach Travel Reimbursement Request Form

This page contains information regarding coach travel reimbursements, including reimbursement criteria, operational requirements, receipt requirements, and the online request form.

Reimbursement Criteria

Review the criteria before submitting

The travel reimbursement criteria explain what expenses may be eligible for reimbursement and what requirements must be followed before submitting a request.

Reimbursement of Travel Expenses PDF Open the travel reimbursement criteria document in a new tab. →
Request Type Pay First

This is a reimbursement, not a prepayment. Expenses must be incurred first.

Receipts Required

Receipts are required for hotel, car rental, and flight reimbursement requests.

Eligible Coach One

Only one coach per team is eligible for travel reimbursement.

Operational Requirements

Friendly reminders before submitting

  1. Complete the form below: Once you submit the form, it will be automatically emailed to jhoward@davislegacysoccer.org.
  2. Attach receipts: You are required to submit receipts for hotel, car rental, and flight travel reimbursement requests. If you do not submit your receipts, you will not be reimbursed. Receipts may be attached at the end of the form as PDF, JPG, or similar files.
  3. This is reimbursement, not prepayment: You are required to incur the expense before being reimbursed. Do not ask anyone to pre-fund your travel. That is expressly prohibited.
  4. Only one coach per team: Only one coach per team is eligible for travel reimbursement.
  5. Payment timing: Reimbursement checks will be sent out at the end along with your normal coach pay. No sooner, so please plan accordingly.
  6. Tax status: Travel reimbursement is non-taxable.
  7. Prior approval: You must get prior approval to deviate from the prescribed requirements.

Questions?

If you have any questions not answered here, please email the Club Director of Administration and Finance, Justyn Howard, at jhoward@davislegacysoccer.org.

Request Form

Submit your travel reimbursement request

Use the form below to submit your travel reimbursement request. Make sure all required information and receipts are included before submitting.

Attach hotel, car rental, and flight receipts at the end of the form when applicable.

Coach Travel Reimbursement Request Form

This field is for validation purposes and should be left unchanged.
Name(Required)
Address(Required)
Email(Required)
e.g. 07 Boys Red, 99 Girls White, etc.
Destination
Destination of Travel (Address of Tournament/League Game)
Mileage Driven (own vehicle only)
Date
List Date(s) of Travel

Airline Travel

(Receipts Required)
Date of Departure
Date of Return

Parking Expenses

(Receipts Required)

Car Rental Expenses

(Receipts Required)
Date of Pick Up
Date of Return
(Receipt Required)

Hotels Expenses

(Receipts Required)
Check-In Date
Check-Out Date
Room Cost Only -- No Other Hotel Costs Are Reimburseable

Bridge Toll

If Applicable

Per Diem

Overnight Travel Required ONLY AVAILABLE FOR OVERNIGHT STAYS
$41 Per Day:
$20.50 Per Day

Other Approved Expenses

(Receipts Required)
Drop files here or
Max. file size: 64 MB.

    Background Check Reimbursement

    Staff and Manager US Club & State of California Requirements

    Davis Legacy is committed to full compliance with US Club Soccer and State of California requirements for coaches, team managers, board members, and other individuals who work closely with minors.

    Safety Requirements

    US Club and State of California compliance

    The State of California requires all individuals who work with kids in sports organizations to be fingerprinted and reviewed through the Department of Justice to ensure that anyone with a previous conviction of abuse towards minors is removed from positions that could lead to repeat offenses against minors.

    In addition to the State of California requirements, US Club Soccer has implemented a robust Player Health and Safety initiative for registered staff members as part of its Players First philosophy. Please use the link below for detailed information from US Club Soccer.

    US Club Staff Registration Open US Club Soccer staff registration and Player Health and Safety requirement information. →
    Required For Staff

    Coaches, team managers, board members, and others who work closely with minors.

    US Club Passcard

    Staff passcards are required and must be renewed every two years.

    California Fingerprinting

    State of California mandated fingerprinting requirements must be completed.

    Reimbursement Process

    Davis Legacy covers the cost

    There is a specific cost directly related to obtaining your US Club staff passcard and conducting your State of California fingerprinting requirements. Staff passcards and fingerprinting are required for all coaches, team managers, members of the Board of Directors, and other individuals who work closely with minors.

    Davis Legacy is committed to full compliance with all US Club and State of California requirements. Davis Legacy is also committed to covering the cost of these requirements.

    When you go to get your initial passcard, renew your expiring passcard, and/or complete your California mandated fingerprinting, please pay the costs out of pocket. Once completed, return to this web page and enter your reimbursement request in the fields below.

    • Pay out of pocket first: Complete and pay for the required passcard and/or fingerprinting costs.
    • Submit your request: Return to this page and complete the reimbursement request form below.
    • Renewal timeline: Your US Club staff passcard will need to be renewed every two years.
    • Reimbursement timing: You will receive your reimbursement within 30 days of submission.

    Questions?

    If you have any questions, please contact the Club Director of Administration and Finance, Justyn Howard, at jhoward@davislegacysoccer.org.

    US Club Passcard Reimbursement Request

    Submit your reimbursement request

    Use the form below to submit reimbursement for your US Club staff passcard and/or State of California fingerprinting costs after you have paid the required costs out of pocket.

    Please complete the form after you have paid the required passcard and/or fingerprinting costs.

    US Club Passcard Reimbursement Request

    This field is for validation purposes and should be left unchanged.
    Name(Required)
    Enter Your Mailing Address(Required)

    Tournament Request Form

    Tournament Registration Request Form

    This page contains information related to tournament registrations and the process for submitting discretionary tournament registration requests to Davis Legacy Soccer Club.

    Club Registration Policy

    Teams may not register independently

    Club policy provides that teams, including coaches and managers, are no longer allowed to register independently for any tournaments or leagues on their own. This policy is not applicable to the U23 team.

    All discretionary tournament registration requests must be submitted to the club using the form below. The club will review the request for consistency with approved policies and budget.

    Policy Club Review

    Tournament requests must be submitted to the club before registration.

    Applies To Teams

    Coaches and managers may not register independently for tournaments or leagues.

    Exception U23

    This policy is not applicable to the U23 team.

    Request Process

    How requests are reviewed

    • Submit the request: All discretionary tournament registration requests must be submitted to the club using the form below.
    • Club review: The club will review the request for consistency with approved policies and budget.
    • If approved: The club will register the team for the requested event.
    • If denied: The club will notify the coach that the request was not approved.

    Mandatory tournaments and leagues

    There is no need to submit a request for prescribed club tournaments and leagues. All coaches have been informed of their mandatory tournaments and league seasons, and the club will centrally register teams for their league seasons and mandatory tournaments.

    If you have any questions not answered here, please contact the Club Administrator at: jhoward@davislegacysoccer.org.

    Request Form

    Submit a tournament registration request

    Use the form below to submit a discretionary tournament registration request for club review.

    Please complete the form with the requested tournament or league information before submitting.

    Tournament Registration Request Form

    This field is for validation purposes and should be left unchanged.
    This page contains information related to tournament registrations. Club policy provides that teams (Coaches and Managers) are no longer allowed to register independently for ANY tournaments or leagues on their own (this policy not applicable to the U23 team). All discretionary tournament registration requests must be submitted to the club via the form below. The Club will review the request for consistencies with approved policies and budget, and if approved, will register the team for their requested event. If a request is not approved the Club will notify the coach of the denial. Please note that there is no need to submit a request for a prescribed club tournaments and leagues. All coaches have been informed of their mandatory tournaments and league seasons and the Club will centrally register teams for their league seasons and mandatory tournaments. If you have any questions not answered here please contact the Club Administrator at: jhoward@davislegacysoccer.org
    Manager's Name(Required)
    Manager's Email(Required)
    Coach's Name(Required)
    Coach's Email(Required)
    e.g. Girls 05 Red , Boys 01 White, etc.
    Put any other information that may be needed for registration purposes, such as record or relevant matches.

    Good of the Game

    Share Team Highlights With Davis Legacy

    Davis Legacy encourages teams to submit Good of the Game material for possible posting on the club’s social media accounts.

    Submission Overview

    Highlight team and player moments

    Davis Legacy encourages all teams to submit Good of the Game material to the club for posting to our social media accounts. Good of the Game material should highlight an individual or team activity and/or accomplishment that took place during a sanctioned Davis Legacy activity.

    Sanctioned activities may include, but are not limited to, league games, tournaments, team bonding events, or any other specific team or individual activity or accomplishment.

    Good of the Game is not limited to highlighting wins. It can also highlight attendance at a tournament, a team bonding event, a player accomplishment, a team activity, or another positive moment connected to Davis Legacy.

    Submit Stories

    Share team activities, player moments, accomplishments, and positive club experiences.

    Include Media

    Upload a high-quality photo or video clip with your submission.

    Review Club

    Davis Legacy reviews all submissions before posting to club social media.

    Submission Guidelines

    What to include

    • Complete the full form: Fill out the Good of the Game request form below in its entirety.
    • Describe the activity or accomplishment: Include clear information about the player, team, event, or activity being highlighted.
    • Use Davis Legacy sanctioned activities: Submissions should be connected to a sanctioned Davis Legacy activity.
    • Include quality media: Upload a high-quality photo or video clip that you would like considered for posting.

    Posting is not guaranteed

    Davis Legacy reserves the right to make all decisions related to posting Good of the Game requests to our social media accounts. Just because a request is submitted does not mean that it will be posted.

    Good of the Game Form

    Submit a Good of the Game request

    Use the form below to submit your Good of the Game request for club review.

    Please include a high-quality photo or video clip with your submission.

    ie Boys 06 Red, Girls 07 Black
    Name(Required)
    Manager Name
    Email(Required)
    Manager Email
    Manager Phone Number
    Name(Required)
    Coach Name
    (e.g. League Game, Tournament, Team Bonding Activity, etc..)
    Description of Activity and/or Accomplishment (provide as much detail as possible, for instance score of the match, name of the opponent, name of tournament, etc.)
    Drop files here or
    Max. file size: 64 MB.
      Photo or Video Clip

      Payroll Login

      Staff Payroll Portal

      Use this tab to access the Davis Legacy staff payroll portal. The payroll system opens in a separate external website.

      External Payroll Access

      Open the payroll login

      Coaches, staff, and approved users can access the payroll system using the link below.

      External website

      This payroll portal is managed outside of the Davis Legacy website. Login credentials and payroll access are handled through the payroll system.